ABSTRACT SUBMISSION & GUIDELINES

The Abstract Submission for EMARIS 2019 has been closed. 

KEY DATES

*Please note that all efforts are made to send the notifications by the planned date. Should there be any delays with the selection process, revised date will be posted here.

RULES FOR SUBMISSION

Please read the submission rules before submitting an abstract.

• Abstracts must be submitted online via the website only.
  ABSTRACTS SUBMITTED BY E-MAIL WILL NOT BE ACCEPTED.
• Presentation Type: Abstracts may be submitted for oral or poster presentation.
  The Scientific Committee will determine whether the abstract will be accepted for presentation, with consideration given to the author’s preference.
• Abstracts must be received by the announced deadline. Abstracts received after the deadline will not be considered.
• Please note each participant may submit a maximum of 1 abstract.
• Presenting authors must be registered participants. The same person may serve as a presenting author on up to one abstract.
• Submission of an abstract acknowledges your acceptance for the abstract to be published in the official Conference publications (e.g. Conference website, programmes, other promotions, etc.).
• The presenting author is required to ensure that all co-authors are aware of the content of the abstract and agree to its submission, before submitting the abstract.
• All abstracts should be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university-specific publications office (or other similar facilities) or by a copy editor, prior to submission.
• Disclosure of Conflicts of Interest: Abstract submitters will be required to disclose any conflict of interests in the submission form.
• Instructions for preparation of presentations will be made available on the Conference website.
• EMARIS 2019 abstracts will be published in the Oman Medical Journal.
• Travel, accommodation and meals for presenting authors of selected abstracts (1 author per abstract) will be arranged and paid for by WHO EMRO.

GUIDELINES FOR SUBMISSION

​Before you begin, please prepare the following information:

• ​Presenting author’s contact details:
  – Full first and family name(s)
  – E-mail address
  – Affiliation details: department, institution / hospital, city state (if relevant), Country
  – Phone number
• Author and co-authors’ details
• Preferred Presentation type: Oral or poster presentation  ​
• Abstract title – must be in UPPER CASE and limited to 25 words. Please submit symbols as words.
• Abstract text – limited to 250 words including acknowledgements.
  (Please Note: word count is affected when tables are included).
• Abstract topic– select the abstract topic per the list of topics.
• Images– The maximum file size of each image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixel. You may upload images in JPG, GIF or PNG format. Any image/picture that is included in the submission of the abstract should constitute the consent for publication.
• Abstracts should clearly state:
  – Background and aims
  – Methods
  – Results
  – Conclusions
• Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word the first time it appears.
• Use generic names of drugs. The presentation must be balanced and contain no commercial promotional content.
• Submissions may not contain patient names, hospital ID numbers or other identifying information.
• The submission form does not allow you to store your abstract as a draft.
• Click on the SUBMIT button at the end of the process in order to save your abstract. You may log in to the system later to make changes to your abstract, up to the submission deadline. After the deadline, changes will not be possible.
• You will receive an abstract reference number via e-mail after you have submitted your abstract. Please refer to this abstract number in all correspondence regarding the abstract.
• Please contact us if you have not received confirmation that your abstract has been submitted.
• Please do not submit multiple copies of the same abstract.

ABSTRACT SUBMITTERS’ DECLARATION

During abstract submission you will be asked to confirm that you agree to the following:

• I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published as submitted.
• Submission of the abstract constitutes the consent of all authors to publication (e.g. Conference website, programmes, other promotions, etc.) In case an image/picture is included in the submission of the abstract, it constitutes the consent for publication.
• The Abstract Submitter warrants and represents that no part of the information and content provided by him/her (Hereafter: the “Content“) to EMARIS 2019 and Kenes Group (Hereafter: the “Organizers“), nor the publication of any such Content by the Organizers, on the internet or otherwise infringes any third party rights, including but not limited to privacy rights and/or intellectual property rights.
• The Abstract Submitter grants the Organizers a copyright license to reproduce, publish, translate, distribute, and display the text of the Content on a royalty-free, perpetual, irrevocable nonexclusive basis.
• I herewith confirm that the contact details saved in this system are those of the presenting author, who will be notified about the status of the abstract. The presenting author is responsible for informing the other authors about the status of the abstract. The submitting author may request to be copied on abstract correspondence.
• I understand that the presenting author must be a registered participant.
  The Organizers reserve the right to remove from publication and/or presentation an abstract which does not comply with the above.
• I understand that I must select a specific Theme, Topic and/or Sub-Topic for my abstract allocation.  Although the Committee will work hard to honor this selection, this cannot be guaranteed.  The Committee reserves the right to change the Theme, Topic or Sub-Topic under which the abstract was originally submitted.